Growing Trend in Loan Closings

In the ever-evolving landscape of Remote Online Notarization (RON), notaries find themselves at the forefront of a transformative era. As states adapt to the digital revolution, some are introducing an extra layer of security known as a Document of Authenticity (DoA) to verify the legitimacy of electronically notarized documents. In this article, we’ll explore this emerging trend and provide essential guidelines for remote online notaries to stay informed and compliant.

The Rise of Document of Authenticity (DoA)

In response to the growing use of RON, several states are now requiring a Document of Authenticity (DoA) to accompany electronically notarized documents. The DoA serves as a certificate of authenticity, ensuring that the remote notarization process adheres to all legal and regulatory standards. It adds an extra layer of security and credibility to electronically notarized documents.

Guidelines for Remote Online Notaries

1. Stay Informed: The legal landscape surrounding RON and DoAs is continually evolving. It’s crucial for remote online notaries to stay informed about the specific requirements and regulations in their state.
2. Access State Resources: Many states provide resources, guidelines, and updates regarding RON and DoAs on their official websites. Be sure to check your state’s official notary website for the latest information.
3. Attend Training and Workshops: Consider attending training sessions or workshops related to RON and document authentication. These events often provide insights into the latest trends and best practices.
4. Network with Peers: Connect with fellow notaries, especially those experienced in RON. They can offer valuable insights and share their experiences with DoAs in your state.
5. Leverage Technology: RON platforms and technology solutions often offer guidance and tools to help notaries adhere to DoA requirements. Familiarize yourself with the features and capabilities of the platforms you use.
6. Double-Check Documents: Before completing a notarization, ensure that you have all the necessary documents, including any required DoAs. Verify that the DoA format aligns with your state’s regulations.